We wanted to alert you that unauthorized companies are contacting 2018 International Aviation Snow Symposium attendees, and especially exhibiting companies offering to assist with hotel arrangements at the Hyatt Regency. Please know that neither NEC/AAAE, nor the Hyatt Regency Hotel has authorized or contracted with any third party company to provide this service. It is an unfortunate attempt by folks who try to pass themselves off as representatives of the event. We have been in communication with two different "event housing" companies (Travel Era LLC, and CBB-Housing) who have attempted to reach attendees and exhibitors – both have agreed to cease and desist from further contacting our attendees or exhibitors. If you receive a call from anyone offering to assist with your hotel and travel arrangements, you should not engage in conversation – no one authorized by IASS or any of the Buffalo hotels is making such calls. To make your hotel reservations, BOOK ONLINE or call the hotel toll free at 888.421.1442 and reference the Snow Symposium 2018.
If you have questions about conference, the room reservations process or need to report contact from an unauthorized solicitor, please contact NEC/AAAE staff via 518.694.5530 or by email, email@example.com we look forward to assisting you in any way.
Rooms are being held at the Hyatt Regency Buffalo, 2 Fountain Plaza, Buffalo, NY 14202, phone 716.856.1234. All attendees will receive a special rate starting at $159 single/double occupancy. The last day to receive this discounted rate is March 30, 2018. Rooms may sell out before this date, so make your reservations early. Reservations made after this date only can be honored on a space available basis. To make your hotel reservations, BOOK ONLINE or call the hotel toll free at 888.421.1442 and reference the Snow Symposium 2018. Any guaranteed reservation not canceled by 4pm to day of arrival will be subject to a one-night room and tax cancellation fee.
Additional rooms can be found at the following partner hotels:
Hilton Garden Inn Buffalo Downtown
10 Lafayette Square
Buffalo, NY 14203
716-848-1000 or 877-STAY-HGI
Group Code: SS18
To book over the phone, please contact Hilton Reservations at 1-855-446-1178 or contact our hotel directly at 716-848-1000. Please inform an associate of the dates that your guests wish to book under the code of SS18.
To book online, please proceed to our hotel website: www.buffalodowntown.hgi.com. On the home page, enter the arrival and departure dates for the stay. Before selecting the Check Rooms and Rates button, click the link underneath to "Add a Special Rate" and enter your code in there.
Embassy Suites Buffalo
200 Delaware Ave
Buffalo, NY 14203
Group Rate: $149 USD
Group Code: SNO
Shuttle service (fee required) is available to the Hyatt Regency Buffalo. Courtesy phones are located at the Airport's lower (Arrivals) level.
Shuttle service is also available to the Hyatt and any other downtown hotel location through BuffaloAirportShuttle.com for the following rates:
Rate is one way, per person, and includes all fees and baggage handling:
1 Passenger $30.00 per person
2 Passengers $18.00 per person
3 Passengers $14.00 per person
4 Passengers $12.00 per person
5+ Passengers $10.00 per person
Make your shuttle service reservation by calling (716) 685-2550 or (877) 750-2550.
You may also email firstname.lastname@example.org
SImplify your travel checklist!
U.S. citizens returning home from Canada, Mexico, the Caribbean or Bermuda, by land or sea, are required to present one of the following travel documents:
U.S. Passport – This is an internationally recognized travel document that verifies a person’s identity and nationality. It is accepted for travel by air, land and sea.
U.S. Passport Card – This is a limited-use travel document that fits in your wallet and costs less than a U.S. Passport. It is only valid for travel by land and sea.
Enhanced Driver’s License (EDL) – Several states and Canadian provinces are issuing this driver’s license or identification document that denotes identity and citizenship. It is specifically designed for cross-border travel into the U.S. by land or sea.
Trusted Traveler Program Cards – Global Entry, NEXUS, SENTRI or FAST enrollment cards can speed your entry into the U.S. and are issued only to pre-approved, low-risk, travelers. The cards are valid for use at land or sea; the NEXUS card can be used in airports with a NEXUS kiosk.